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Project:Connect Hackathon Terms and Conditions

The following are the terms and conditions of the Project:Connect Hackathon (the “Hackathon”), administered by HASTAC (the “Administrator”) and supported by Facebook, the MacArthur Foundation, the Family Online Safety Institute (FOSI), and Mozilla (collectively, the “Sponsors”). Prizes for the Hackathon will be awarded by New Venture Fund. By registering for the Hackathon, you agree to be bound by these terms and conditions.

REGISTRATION

Deadlines

Registration for the Hackathon will close on May 6, 2013 (Noon EST/9:00 AM PST) or when 200 people register for the Hackathon (the “Official Registration Close”).

Eligibility

Team Affiliation Required

All registrants must be part of a 3 to 5 person team. You may only be part of one team.

Changes in Team Membership

We understand things happen and the members of a team may need to change before the day of the Hackathon. If your team members need to change we ask that you do two things: (i) notify us no later than May 8, 2013, Noon EST/9:00 AM PST and (ii) make sure your new team member registers. If the change in your team happens before the Official Registration Close, please have your new team member register through the Hackathon site. If the change in your team happens after the Official Registration Close, your new team member will only be permitted to register for the Hackathon if he or she is a replacement for someone else.

Replacing a Team Member

Changes that involve the replacement of someone who is currently registered and can no longer attend the Hackathon will be accepted automatically.

Adding a Team Member

Because of space limitations for the Hackathon, changes in team membership that involve the addition of a person to a team will only be accepted if the addition happens before the Official Registration Close.

Changes on Day of Event

We will do our best to accommodate changes to your team on the day of the Hackathon but please understand that this decision is solely within the discretion of the Administrator and the Sponsors and we may not be able to accommodate your team.

Age

All participants in the Hackathon must be at least thirteen (13) at the time he or she registers for the Hackathon.

Registrants 13-18

If you are under the age of 18, you may only participate if your parent or legal guardian complete and submit this Hackathon Parental Consent. Additionally, you must be accompanied by your parent, legal guardian or an adult designated in writing by your parent in the permission form.

Valid Form of Picture ID Required

All attendees, including any people in attendance solely to accompany a participant under the age of 18, will be required to present a valid, government issued picture ID to confirm registration and for admittance into the Hackathon.

Affiliation to any Sponsor or Administrator Prohibited

Employees and board members of Facebook, MacArthur Foundation, the Family Online Safety Institute, Mozilla, HASTAC and the New Venture Fund and family members of these persons are not eligible to register for or participate in the Hackathon as participants in the competition.  However, these persons may attend the Hackathon as observers.

Acceptance Into Hackathon Not Guaranteed

Because of space limitations, we can only accommodate 200 people. Teams that have been accepted into the event will receive a confirmation e-mail no later than May 8, 2013. If you register after the Hackathon has reached capacity, you will be notified immediately that you are not eligible to participate.

DAY OF EVENT

Date, Time and Place

The Hackathon will be held on May 9, 2013. 9:00 AM (EST) – 7:00 PM (EST) at Center 548, located at 548 West 22nd Street (between 10th and 11th Avenue), New York, New York

What We Provide

In addition to the space, we’ll provide a light breakfast, lunch, snacks and beverages.

Submissions Criteria

All ideas for a social app, badging program, or learning content that address one of the categories listed below will be eligible for consideration by the panel of judges for a prize.

All teams will be expected to provide a short overview/presentation of your prototype that shows how your idea meets the criteria above. Presentations will be required to include the expertise and experience necessary to support the development of the prototypes.

One Submission Per Team

Each team may submit only one idea for consideration.

Judging Panel

A qualified panel selected by the Administrator and New Venture Fund at their sole discretion will judge the submissions. The judging panel may include representatives from Facebook, the MacArthur Foundation, FOSI and Mozilla as well as other experts. Judges have the right to withdraw without advance notice. The Administrator and New Venture Fund has the right to add or remove judges to the panel at its discretion.

Winner Selection

The panel will judge the submissions on the criteria identified above in the “Submissions Criteria” section.  The Sponsors, the Administrator and New Venture Fund reserves the right to decline to award any or all prizes if the submissions are not found to be worthy.

Winner Announcement

Winners will be announced on the day of the Hackathon.

Prizes Awarded

Prizes will be awarded to the winning teams both technical and nontechnical, in each of the three categories:

1st Prize: $5000 per team

2nd Prize: $2000 per team

3rd Prize: $1000 per team

Winning Teams’ Receipt of Prizes

The prize amount awarded to each team will be divided evenly among the team members present on the day of the Hackathon in the form a check made payable to each member of the winning team complying with the requirements below.

The prize amount is considered to be taxable income. Therefore, before receiving any funds, each member of a winning team will be required to complete and submit to New Venture Fund necessary tax forms to enable New Venture Fund to adequately report on and withhold taxes as required by law. The prize money will be disbursed to the parent or legal guardian of any team member who is 18 or under. Such parent or legal guardian must complete and submit the necessary federal and state tax forms to New Venture Fund in order to receive the funds on behalf of his or her child. If a member of a winning team or, if applicable, his or her parent or legal guardian, fails to submit the required federal and state tax forms to New Venture Fund, he or she will forfeit his or her portion of the prize money.

If all required federal and state tax forms are submitted, a winning team member will receive his or her portion of the prize no later than 8 weeks following the date of the Hackathon.

Placement of Submissions on FOSI’s A Platform for Good

All participants of the Hackathon must consent to having their social tools featured on FOSI’s A Platform for Good (aplatformforgood.org), a site dedicated to helping parents, teachers, and students connect, share and do good. FOSI does not guarantee that any submission will be featured on A Platform for Good or other FOSI websites. Participants agree that FOSI reserves the right to determine the use, non-use, or placement of Hackathon entries and winners on any FOSI run or controlled online property including FOSI.org, aplatformforgood.org, fosigrid.org, or social media accounts.

Publicity

Except where prohibited by law, participation in the Hackathon constitutes the participants’ consent to the Sponsors’, the Administrator’s and their respective agents’ use of participants names, likenesses, photographs, voices, opinions, and/or hometown information for promotional purposes in any media worldwide, without further payment or consideration. The Administrator and the Sponsors will have the right to display and promote the winning submissions to the public on the Hackathon website and their individual sites. They will also be allowed to publicize the names of the individuals on the winning teams in connection with the submission and the Hackathon.

Prize winners must agree to provide a statement that will be made publicly available describing generally the nature of the prototype.

All participants will be required to sign a media release form on the day of the Hackathon.

If you would like to publicly share the fact that you’re participating in the Hackathon, share what you created during or as a result of the Hackathon, and, if you are fortunate enough to win a prize, share the fact that you won, you may do so under these requirements.

The event should be referred to as the “Project:Connect Hackathon.”

The involvement of the Sponsors, the Administrator and New Venture Fund should be described as follows:

The Project:Connect Hackathon is administered by HASTAC and prizes will be awarded by the New Venture Fund.  The Hackathon is also supported by Facebook, the MacArthur Foundation, The Family Online Safety Institute, and Mozilla.

You may not identify yourself as the winner of a “MacArthur Prize” or “MacArthur Foundation Prize.”

You acknowledge that that the name and mark “John D. and Catherine T. MacArthur Foundation” and all variations thereof and any other names and marks comprising the name or mark “MacArthur” (the “MacArthur Name”), are the sole and exclusive property of the Foundation, that any and all uses of the MacArthur Name by you shall inure solely to the benefit of the Foundation, and that you shall not acquire any right, title or interest in any MacArthur Name.  All uses of any MacArthur Name by you in any manner shall be subject to inspection by and approval of the Foundation, which approval may be granted or withheld in the sole and absolute discretion of the Foundation.

Intellectual Property Rights

Your ideas are yours but a condition of participation is that the ideas are shared to benefit the public. All teams submitting an entry will be required, through an appropriate license agreement to be signed on the day of the Hackathon, to make the submission and associated presentation materials publicly available at no cost, preferably in accordance with a Creative Commons License (Creative Commons Attribution, Non-Commercial, ShareAlike) or be Open Source.  Distribution to the public at r no cost is most consistent with the charitable principles underlying the purposes of the Hackathon. In keeping with the spirit of the Hackathon, however, it is recognized that there could be circumstances where a different distribution model could serve effectively the underlying educational purpose of the Hackathon. It is incumbent upon participants to make the case that a proposed distribution model is consistent with the charitable and educational purposes of the Hackathon.

Placement of Submissions on FOSI’s A Platform for Good and Other FOSI websites

All participants of the Hackathon must consent to having their social tools featured on FOSI’s A Platform for Good (aplatformforgood.org), a site dedicated to helping parents, teachers, and students connect, share and do good. FOSI does not guarantee that any submission will be featured on A Platform for Good or other FOSI websites. Participants agree that FOSI reserves the right to determine the use, non-use, or placement of Hackathon entries on any FOSI run or controlled online property including FOSI.org, aplatformforgood.org, fosigrid.org, or social media accounts.

Copyright and Use of Materials

Participants must ensure that any intellectual property owned by others and used in their submissions is approved for use by the owner of the copyright and appropriately attributed. Evidence of consent may be required at the discretion of the Administrator and Sponsors.

Any materials submitted to the Administrator or Sponsors during the Hackathon shall be considered the property of the Hackathon upon submission and neither the Administrator nor the Sponsors shall have any obligation to return any materials to participants.

Privacy

Personal information will be collected when you register on the Hackathon site. Registration requires that you supply your name and contact information. The information you submit will be used to confirm your eligibility. This information will be disclosed to the Administrator, Sponsors, New Venture Fund and judges for purposes of the Hackathon.  Once registered, applicants may receive periodic communications relating to the Hackathon and Project:Connect generally.

Additionally, the Sponsors, the Administrator, and New Venture Fund, individually, may send certain communications to registrants. Registrants will have the opportunity to opt-out of receiving this additional information.

Information collected will not be sold, rented or provided to anyone for commercial or marketing purposes. Any use of the Hackathon website for commercial purposes is strictly prohibited.

Like all websites and web servers, the Hackathon web server automatically receives and records information from web browsers, including IP addresses, browser types, referring URLs, session and cookie information, and pages visited on the website. This information will not be used to identify individuals.

Personal information received in connection with the Hackathon may be released as required by subpoena, law or a court of competent jurisdiction. Personal information may also be disclosed as noted on the Hackathon website or in the event that an individual’s safety or security is at risk or in order to protect the integrity, safety and security of this website.

Liability

Registrants and participants shall be liable for, and shall indemnify and hold harmless the Administrator and the Sponsors, individually or collectively, against all actions or claims for loss of or damage for intellectual property infringement, any type of defamation, right of privacy, or personal injury claim, or to property of the Administrator or the Sponsors, individually or collectively, resulting from the fault, negligence, or wrongful act or omission of the registrant or participant.

Changes to the Terms and Conditions

The Administrator and Sponsors reserve the right to modify these terms and conditions at any time without prior notification to users, registrants and participants.

The Hackathon is subject to all applicable federal laws and regulations. Participation constitutes the participant’s full and unconditional agreement to these terms and conditions and administrative decisions, which are final and binding in all matters related to the Hackathon.

Questions

Questions about intellectual property and these terms and conditions can be submitted via email to dml@hri.uci.edu.