Home Summer of Making and Connecting | makesummer.org

Project:Connect Summer Youth Programming Competition FAQ

Frequently Asked Questions

ELIGIBILITY

Can individuals apply?

What type of institutions are eligible to apply?

Is there an age restriction?

I am a former Digital Media and Learning Competition winner. Can I apply for the Project:Connect-Summer Youth Programming Competition?

I am already receiving funds from the MacArthur Foundation. Can I apply for the Project:Connect-Summer Youth Programming Competition?

What are the responsibilities of the primary applicant/principal investigator?

I am already receiving funds from another source. Can I apply?

APPLICATION AND PROGRAMMING

What types of events and programming are eligible for Project:Connect-Summer Youth Programming Competition funding?

What will program participants be doing in an awarded Project:Connect-Summer Youth Program?

What audiences are you hoping to target with this Competition?

When will awarded programs and events take place?

If awarded, what are the requirements for hosting a Project:Connect-Summer Youth Program?

When do I submit a budget for my Competition application?

Should I request the maximum amount in the award category?

What should be included in my budget?

Can I include incentives or payments to youth participants in my budget?

JUDGING AND PUBLIC VOTING

Who is judging the Project:Connect-Summer Youth Programming Competition?

How does the public voting and commenting relate to the official judging? Will the number of public votes guarantee that my proposal will or will not be awarded? Is there a special award for the winner of the public vote?

Will I be interviewed before the final decision is made?

What criteria will the reviewers be using for evaluation?

Will I be required to describe my project to the public?

Will all parts of my application be made public?

If all applications are public, can someone steal my idea?

Does making a comment on someone else’s application qualify me as a collaborator on that project? Should an application that I commented on win, can I claim any of the award?

POST-AWARD AND FULFILLMENT

How will licensing and intellectual property of awardees’ projects be handled?

How long is the grant term?

Are there restrictions on how the money can be spent?

Do I need to spend all of the money during the grant term? What if I do not?

How and when will Project:Connect-Summer Youth Programming award funds be distributed?

Will taxes or indirect costs be applied to the amount received?

ADDITIONAL QUESTIONS

What if I have additional questions that are not answered here?


ELIGIBILITY


Can individuals apply?
Individuals must apply through a qualified institution or organization. While an individual will be named as the primary investigator/applicant, the organization/institution will technically be the holder of the grant by the terms of the award and must have legal stature.

What type of institutions are eligible to apply?
Learning development organizations such as museums, libraries, after-school and summer programs are invited to submit proposals for hands-on learning activities to be held in July-September 2013 at local organizational sites. The institution or organization that is hosting the event must be the grant applicant. For-profit organizations are not eligible to apply.

Is there an age restriction?
The primary applicant representing the organization or institution must be at least 18 years of age when the application is submitted; however, personnel working on the project may include students and others under 18.

What are the responsibilities of the primary applicant/principal investigator?
The primary applicant will be the first line of contact and will be responsible for disseminating information to the rest of the group. This person will be responsible for overall project management, including budget oversight.

I am a former Digital Media and Learning Competition winner. Can I apply for the Project:Connect-Summer Youth Programming Competition?
Previous Digital Media and Learning Competition winners are not eligible to apply as primary applicants/principal investigators. They may however be members of an application led by a different principal investigator and organization. Organizations that have received Digital Media and Learning Competition funding may be eligible to participate only if the specific department within the organization that is applying for the Project:Connect-Summer Youth Programming Competition has not already been awarded Digital Media and Learning Competition funds. Previously funded Digital Media and Learning Competition projects are not eligible for funding again.

I am already receiving funds from the MacArthur Foundation. Can I apply for the Project:Connect-Summer Youth Programming Competition?
Yes, but only if you are not or have not been a primary applicant/investigator on a Digital Media and Learning Competition funded project.

I am already receiving funds from another source. Can I apply?
Yes, however, any award you receive from the Competition should be applied to the part of the project that is not being funded by other sources.

Can more than one individual from the same institution apply?
Yes, as long as the proposals are different.

APPLICATION AND PROGRAMMING

What types of events and programming are eligible for Project:Connect-Summer Youth Programming Competition funding?
Project:Connect-Summer Youth Programs may include:

What will program participants be doing in an awarded Project:Connect-Summer Youth Program?
Program participants may design or create:

What audiences are you hoping to target with this Competition?

The Project:Connect-Summer Youth Programming Competition is for non-profit U.S.-based organizations that support learning, youth development and civic engagement. Awards will support Summer events and programming proposals that excite and enable youth to engage the web in civil, collaborative, productive, safe, and confidence-building ways.

When will awarded programs and events take place?

All awarded hands-on learning activities are to be held between July and September 2013 at local organizational sites.

If awarded, what are the requirements for hosting a “Project:Connect” Summer Youth Program project?

All programming funded by the Project:Connect Summer Youth Programming Competition must be provided free of charge to all participants.

When do I submit a budget for my Project:Connect-Summer Youth Programming Competition application?

Applicants will be required to submit a standard Budget Spreadsheet and Budget Narrative for all proposals as part of their initial application. All funded programs may be subject to financial audit.

Should I request the maximum amount in the award category?

The amount requested should be the most feasible and suitable for the project. Judges will consider the appropriateness of the requested budget for the proposed project. The maximum award amount for a single proposal is $10,000.

What should be included in my budget?

Budgets should reflect a focus on maximizing youth participation and youth learning experiences. Budgets and expenses for all events are subject to audit by the University of California, Irvine. Allowable expenses include:

Can I include incentives or payments to youth participants in my budget?

Minors can not be paid with grant funds. Participants could, however, receive an item in appreciation of their work and participation in the event–a piece of inexpensive technology, software, a learning game, etc., and those items could be paid for by grant funds. Please note that the majority of grant funding should go towards the creation and implementation of the program itself, not to gifts for participants.  Parents must be made aware of any items that that their child will receive as participant at the time the child is enrolled.

JUDGING AND PUBLIC VOTING

Who is judging the competition?
A panel of expert judges from nonprofit and educational organizations will evaluate applications and select winners.

How does the public voting and commenting relate to the official judging? Will the number of public votes guarantee that my proposal will or will not be awarded? Is there a special award for the winner of the public vote?

Public votes and comments are meant to provide a general indication of public interest in any given proposal and will be taken into consideration by the judging panel during the formal private judging process. Public votes and comments will not guarantee that a project will or will not be awarded. No special award will be given to the project that amasses the most public votes.

Will I be interviewed before the final decision is made?
No. Judging decisions will be made solely based on the application that is submitted.

What criteria will the reviewers be using for evaluation?
“Project:Connect” summer workshop proposals will be evaluated for their potential –

Will I be required to describe my project to the public?
Yes. All applications will be posted to the dmlcompetition.net website and will be subject to public voting and commenting.

Additionally, all participating institutions will be asked to document the event and its outcomes in a public way. While organizations and individuals retain creative rights for work created in or for the program, participants will also be encouraged to document and share learning materials, media, and digital tools developed at “Project:Connect” events. The material will be displayed on the Family Online Safety Institute’s website A Platform for Good (aplatformforgood.org).

Participating organizations may be also asked to contribute to public outreach for MacArthur’s broader Project:Connect campaign, in support of creating a more equitable, social, and participatory web.

Will all parts of my application be made public?

The program proposal description will be published on the web for public voting/commenting. Contact information, personal identification information, and budgets will not be made public. Please see our privacy policy for additional information.

If all applications are public, can someone steal my idea?
All eligible Project:Connect-Summer Youth Programming Competition proposals will be made available online for public review and commenting after the application deadline has passed and the online application submission form is closed. This will prevent plagiarism and give all applicants the same opportunity to earn public support for their application. All proposals will be available for public viewing, commenting and voting, so submitting anything carries all the benefits and risks associated with public online circulation.

Does making a comment on someone else’s application qualify me as a collaborator on that project? Should an application that I commented on win, can I claim any of the award?
All comments and feedback are provided voluntarily, with the knowledge that they will be taken into consideration by applicants. Only primary applicants and those listed as co-applicants and official collaborators in the official application are eligible to receive an award. Commenting on an application, providing ideas and feedback, does not give you any ownership rights to the project.

Do I hold the intellectual property rights for my idea?
Copyright in material submitted with any application shall remain with the original owner. Applicants must ensure that any intellectual property owned by others and used in their submissions is approved for use and appropriately attributed.

Copyright in products produced as a result of the award shall remain with the successful applicant subject to the terms of the Competition. All applicants must agree, however, that if they receive an award they will license the use of the product in accordance with a Creative Commons License (Creative Commons Attribution, Non-Commercial, ShareAlike) or be Open Source.

It is the strong preference of the administrators of the Competition, the University of California and the John D. and Catherine T. MacArthur Foundation that the product produced as a result of an award be made publicly available promptly upon the completion of the product for little or no cost to the public. Distribution to the public at little or no cost is most consistent with the charitable principles underlying the purposes of the Competition. In keeping with the spirit of the Competition, however, it is recognized that there could be circumstances where a different distribution model could serve effectively the underlying educational purpose of the Competition. Please see the Terms and Conditions for additional information.

POST-AWARD AND FULFILLMENT

How will licensing and intellectual property of awardees’ projects be handled?
See Terms and Conditions

How long is the grant term?
All funded Project:Connect Summer Youth Programs must take place before October 1, 2013. A final report documenting expenditures using Project:Connect-Summer Youth Programming Competition funds must be delivered to UCHRI by December 1, 2013.

Are there restrictions on how the money can be spent?
Yes, all funds are to be used specifically for the awarded project and according to the proposed and approved budget.

Do I need to spend all of the money during the grant term? What if I do not?
Yes. Exceptions will be granted only in very unusual circumstances. Awardees should not assume extensions will be granted. If funds are not spent at the end of the grant term or permitted extension period, the unused portion of the award must be returned.

How and when will Project:Connect-Summer Youth Programming Competition awards be distributed?
Project:Connect-Summer Youth Programming Competition award funds will be disbursed in one payment, upon full execution of a Subaward contract between the grantee organization and the University of California, Irvine. It is expected — but not guaranteed — that most contracts will be fully executed within 6-8 weeks of the award announcement.

Will taxes or indirect costs be applied to the amount received?
Taxes will not be withheld by the University of California, Irvine. Indirect costs are not permitted.

Will I be required to submit a report?
Upon completion of the event program, and before December 1, 2013, Summer Program Grant awardees are required to submit a Final Financial Report detailing actual grant-related expenditures, and a programmatic Final Narrative Report. Variances of more 10% must be explained in writing in the Final Narrative Report. Grantees who fail to provide this information, or fail to deliver all or part of the proposed programming, may be asked to return all or part of the funds awarded, at the discretion of the University of California, Irvine.

ADDITIONAL QUESTIONS

What if I have questions that are not answered here?
There are several ways to get more information about the Digital Media and Learning Competition: