Home Summer of Making and Connecting | makesummer.org

Project:Connect-Summer Youth Programming Competition Terms and Conditions

Eligibility

Age
Residency
Additional Eligibility Requirements

Project:Connect-Summer Youth Programming Competition Funds

Review Process

Judges and Winner Selection
Public Voting
Judging Criteria

Policy on Human Subjects

Intellectual Property and Privacy Policies

Copyright and Use of Applications
Treatment of Copyright In Products Funded By The Competition
Use of Revenues Generated By Distribution of Product
Access To Usage Data
Privacy
Publicity
Placement of Submissions on FOSI’s A Platform for Good
Changes to the Privacy Policy

Disclaimers
Questions

Eligibility

Age

All lead applicants/principal investigators must be at least 18 years of age when the application is submitted; however, personnel working on the project may include students and others under the age of 18 as long as they are working under the supervision of the primary applicant/principal investigator and with parental/guardian consent.

Residency

Primary applicants/principal investigators must apply through qualifying institutions or organizations, not as individuals. For-profit organizations or institutions are not eligible to participate. The application must reflect the fact that the applying institution or organization has adopted the application and project as its own. The Project:Connect Summer Youth Programming Competition is restricted to institutions based in the United States. A valid U.S. Tax ID # is required for all applications.

Additional Eligibility Requirements

Only English-language applications will be accepted.

Primary applicants/principal investigators are not eligible to submit more than one application to this Competition. Primary applicants/principal investigators discovered to have submitted multiple applications by using different email addresses or by simply changing collaborators for primary applicants on various applications may be disqualified.

Previous Digital Media and Learning Competition winners are not eligible to apply as primary applicants/principal investigators. They may however be members of an application led by a different principal investigator and organization. Organizations that have received Digital Media and Learning Competition funding may be eligible to participate only if the specific department within the organization that is applying for the Project:Connect-Summer Youth Programming Competition has not already been awarded Digital Media and Learning Competition funds. Previously funded Digital Media and Learning Competition projects are not eligible for funding again.

Project:Connect-Summer Youth Programming Competition Funds

Project:Connect-Summer Youth Programs may include:

Events funded through the Project:Connect-Summer Youth Programming Competition must take place before October 1, 2013. A final report documenting expenditures using Project:Connect-Summer Youth Programming Competition funds must be delivered to UCHRI by December 1, 2013.

Budgets and expenses for all events are subject to audit by the University of California, Irvine. Allowable expenses include:

Money must be spent during the grant term; exceptions will be granted only in very unusual circumstances. Awardees should not assume extensions will be granted. If funds are not spent at the end of the grant term or permitted extension period, the unused portion of the award must be returned.

Project:Connect-Summer Youth Programming Competition awards funds will be disbursed in one payment, upon full execution of a Subaward contract between the grantee organization and the University of California, Irvine. It is expected — but not guaranteed — that most contracts will be fully executed within 6-8 weeks of the award announcement.

Taxes will not be withheld by the University of California, Irvine. Indirect costs will not be permitted.

Upon completion of the event program, and before December 1, 2013, Project:Connect-Summer Youth Programming Competition awardees are required to submit a Final Financial Report detailing actual grant-related expenditures; and a programmatic Final Narrative Report. Variances of more 10% must be explained in writing in the Final Narrative Report. Grantees who fail to provide this information, or fail to deliver all or part of the proposed programming, may be asked to return all or part of the funds awarded, at the discretion of the University of California, Irvine.

Compliance

Project:Connect-Summer Youth Programming Competition Awardees are responsible for ensuring that all programming complies with local, state and federal laws, including laws relating to the safety of minors. Awardees will be asked to report on compliance measures intended and adopted.

Project:Connect-Summer Youth Programming Competition Awardees whose projects involve any human subjects research or testing are required to set aside funds for the review of an Institutional Review Board (IRB) to be approved by a commercial or institutional IRB. See more about IRB Approval here.

Applicants should allow ample time to prepare and submit all required materials through the application system, and should register on, and review the application system and requirements very early in the process. While HASTAC staff members are prepared to assist applicants with questions and technical problems, it is the responsibility of the applicant to start early in order to have sufficient time to address any questions that may arise. HASTAC will make every effort to address applicant questions or technical difficulties even on the day of the deadline but in no way can guarantee or assure that last day queries or technical difficulties can be resolved in time to meet the deadline.

Review Process

Judges and Winner Selection

The submissions will be judged by a qualified panel selected by HASTAC’s administrators of the Digital Media and Learning Competition in its sole discretion. The panel will judge the submissions on the criteria identified in the competition call for proposals. Judges have the right to withdraw without advance notice. HASTAC and the Digital Media and Learning Competition reserve the right to add or remove judges to the panel at its discretion. HASTAC’s Digital Media and Learning Competition administrators reserve the right to reject any entries and to decline to award any or all prizes if the entries are not found to be worthy in accordance with the criteria below.

Public Voting

The panel of expert judges will also be informed by public voting and public commentary. Public voting and commenting will open at the closing deadline, June 10, 2013, and run for five days, until June 15, 2013. Final decisions are in the sole discretion of the judging panel.

Use of an automated process or similar device to submit an electronic vote is strictly prohibited. Any attempt to circumvent the one-vote limit per Submission, including the use of multiple email addresses or any form of automated vote processes will subject all votes from the person or entity to disqualification. The Competition administrators reserve the right to disqualify any Submission at their sole discretion, if it receives multiple and/or irregular votes from the same user or users, or receives votes in a manner that otherwise may indicate automated or non-automated vote manipulation. Submissions may not pay or otherwise compensate anyone or provide any other type of consideration in exchange for votes.

Public votes may be displayed on the Competition website, on a real-time basis, before being verified for integrity.

Judging Criteria

Project:Connect-Summer Youth Programming Competition proposals will be evaluated for their potential –

All programs funded by an award from the Competition must be offered free to the participants.

Policy on Human Subjects

All Digital Media and Learning Competition awards involving the use of human subjects must comply with applicable law and the policies of the University of California and the primary applicant’s home institution or organization regarding human subject testing. If the primary applicant’s home institution or organization lacks a policy on Human Subject testing at least equivalent to the policy of the University of California, then the successful applicant must comply with the policy of the University of California.

The University of California is committed to the principle of protecting the rights of human subjects participating in research and related activities. It is University policy that the regulations of the Department of Health and Human Services (HHS), set forth in 45 CFR Part 46, are applicable to all research involving human subjects, as defined by these regulations for which the University is responsible. If a proposal includes the use of human subjects, it is the responsibility of the primary applicant to ensure that the project adheres to 45 CFR Part 46 and any guidelines set forth by the University of California, and by the primary applicant’s home institution.

Applicants with the highest likelihood of being awarded a grant will be required to provide the Institutional Review Board (IRB) of the University of California with approval documents from the Institutional Review Board of the primary applicant’s home institution or organization. Applicants need not provide such documents at the time of application but should indicate in their proposals if the project involves human subjects research and their plan to obtain approval of a satisfactory Institutional Review Board.

Applications from non-educational institutions are required to set aside funds in their grant budget for the review and approval of an Institutional Review Board (IRB) application by a commercial IRB acceptable to the University of California.

The University of California reserves the right to refuse any project application, or make any award, however meritorious, that does not fulfill the requirements on the protection of human subjects as defined by the University of California.

Intellectual Property and Privacy Policies

Copyright and Use of Applications

Copyright in material submitted with any application shall remain with the original owner. Applicants must ensure that any intellectual property owned by others and used in their submissions is approved for use by the owner of the copyright and appropriately attributed. Evidence of consent may be required at the discretion of the Digital Media and Learning Competition’s administrators. Successful applicants must agree to provide a statement that will be made publicly available describing generally the nature of their proposed project and how it will further the purposes of the Competition. The Competition may make other portions of a successful application publicly available consistent with the terms of the Competition. The application and materials submitted with the application shall be considered the property of the Competition upon submission and the University shall have no obligation to return any materials to applicants.

Treatment of Copyright In Products Funded By The Competition

Copyright in the work product produced as a result of the award shall remain with the successful applicant subject to the terms of the Competition. Each applicant must agree, however, that if it receives an award it will license the use of the product in accordance with a Creative Commons License (Creative Commons Attribution, Non-Commercial, ShareAlike) or be Open Source.

It is the strong preference of the administrators of the Competition, the University of California and the John D. and Catherine T. MacArthur Foundation that the product produced as a result of an award be made publicly available promptly upon the completion of the product for little or no cost to the public. Distribution to the public at little or no cost is most consistent with the charitable principles underlying the purposes of the Competition. In keeping with the spirit of the Competition, however, it is recognized that there could be circumstances where a different distribution model could serve effectively the underlying educational purpose of the Competition. It is incumbent upon applicants to make the case that a proposed distribution model is consistent with the charitable and educational purposes of the Competition.

Use of Revenues Generated By Distribution of Product

If an applicant believes that the success of its project is dependent upon or significantly furthered through a distribution process that will result in a revenue stream, the applicant must also submit a statement explaining why revenue creation is necessary and its plan describing how any revenue will be used or shared in furtherance of the charitable objectives of the Competition.

Applicable law and the policies of the John D. and Catherine T. MacArthur Foundation preclude the use of grant funds to further or benefit private interests in a manner that is more than incidental to a broader charitable purpose. Consequently, an applicant will need to demonstrate that the revenue derived from the project will primarily benefit public/charitable purposes rather than private interests. This could include sharing of revenues with the University of California or another charitable organization through the use of royalty or similar arrangements. The amount and duration of any royalty interest shall depend upon the facts and circumstances underlying the proposed project and the nature of the applicant.

In cases where the applicant believes it is not feasible to separate a revenue stream from an enhancement or modification to an existing project, the applicant should provide an explanation and rationale for why the project itself will serve charitable purposes and be consistent with the objectives of the Competition.

Applicants are in the best position to provide an explanation and rationale for why the distribution of the product requires a particular cost structure, and how any revenues should be equitably shared and for how long. Applications will be reviewed in part in terms of how these issues are addressed consistent with the principles and requirements above.

Access To Usage Data

Award winners are encouraged to provide access to usage data to researchers studying award funded projects and their impact.

Privacy

Personal information will be collected when you register on the Digital Media and Learning Competition site. Registration requires that you supply your name, email address, and home/work address. The information you submit will be used to confirm your eligibility, evaluate your application, and administer the awards. This information will be disclosed to the Competition judges and administrators for purposes of evaluation and selection.

Once registered, applicants may receive periodic communications relating to important Competition deadlines and information.

Additionally, HASTAC, which is administering the Competition, the University of California which administers the awards and the John D. and Catherine T. MacArthur Foundation, which is supporting the Competition, may send certain communications to applicants relating to the field of digital media and learning. Applicants will have the opportunity to opt-out of receiving this additional information.

Information collected will not be sold, rented or provided to anyone for commercial or marketing purposes. Any use of the Competition website for commercial purposes is strictly prohibited. Like all websites and web servers, the Digital Media and Learning Competition web server automatically receives and records information from web browsers, including IP addresses, browser types, referring URLs, session and cookie information, and pages visited on the website. This information will not be used to identify individuals. It will be used to enhance the site and inform decisions about possible future Digital Media and Learning Competitions.

By submitting an application, all applicants recognize that they may be required to provide information regarding their proposed program to the public. See “Publicity” and “Placement of Submissions on FOSI’s A Platform for Good” sections below.

Personal information received in connection with the Competition may be released as required by subpoena, law or a court of competent jurisdiction. Personal information may also be disclosed as noted on this website or in the event that an individual’s safety or security is at risk or in order to protect the integrity, safety and security of this website.

Publicity

Except where prohibited by law, participation in the Project:Connect- Summer Youth Programming Competition constitutes the participants’ consent to the Sponsors’, the Administrators’ and their respective agents’ use of participants names, likenesses, photographs, voices, opinions, and/or hometown information for promotional purposes in any media worldwide, without further payment or consideration. HASTAC, the Digital Media and Learning Competition and its Sponsors will have the right to display and promote the winning submissions to the public on the Digital Media and Learning Competition and HASTAC websites and their individual websites. They will also be allowed to publicize the names of the individuals on the winning teams in connection with the submission.

Grantees must agree to provide a statement that will be made publicly available describing generally the nature of their program.

Placement of Submissions on FOSI’s A Platform for Good

All award winners of the Project:Connect-Summer Programming Competition must consent to documenting their funded event and its outcomes in a public way.

While organizations and individuals retain creative rights for work created in or for the funded event, participating organizations and individuals will be encouraged to document and share learning materials, media, and digital tools developed at Project:Connect-Summer Youth Programming events. This material will be displayed on the Family Online Safety Institute’s website A Platform for Good.

By submitting an application, applicants consent to having their social tools featured on FOSI’s A Platform for Good , a site dedicated to helping parents, teachers, and students connect, share and do good. HASTAC, the Digital Media and Learning Competition, or FOSI does not guarantee that any submission will be featured on A Platform for Good or other FOSI websites. Participants agree that FOSI reserves the right to determine the use, non-use, or placement of Project:Connect-Summer Youth Programming Competition entries and winners on any FOSI run or controlled online property including FOSI.org, aplatformforgood.org, fosigrid.org, or social media accounts.

Changes to the Privacy Policy

HASTAC reserves the right to modify this policy at any time without prior notification to users and registrants of the site. A notice will be posted on the website should significant policy changes take effect.

Disclaimers

The University of California, HASTAC, the John D. and Catherine T. MacArthur Foundation supporting this website and the Born This Way Foundation are not liable for any claim, loss or injury based on errors, omissions, interruptions or other inaccuracies either in this site, or for any claim, loss or injury that results from your use of this site.

The applicant shall be liable for, and shall indemnify and hold harmless HASTAC, the Digital Media and Learning Competition, the MacArthur Foundation, and partnering institutions against all actions or claims for loss of or damage for intellectual property infringement, any type of defamation, right of privacy, or personal injury claim, or to property of HASTAC, Digital Media and Learning Competition, and the John D. and Catherine T. MacArthur Foundation computer systems or to those of the users of the applications resulting from the fault, negligence, or wrongful act or omission of the applicant.

Questions

Additional questions should be submitted via email to dml (at) hri.uci.edu.